Page 4 - EYFS Educational and Off-Site Visits Policy 2021 2.02 p.m.. 19th January 2021

6. Lunch.
7. First aid kit (including any necessary medication/equipment for children with known allergies/
medical issues e.g. inhalers, epipens etc).
8. Information pack about outing
9. Money
10. Camera
11. Risk Assessment sheet

PLANNING OUTINGS

Action Plan
Outline proposal of visit.

Proposals will include:

• The outings objectives.
• Date, venue and duration.
• How many children and staff ratios.
• Resources needed and cost.

Planning
• Contact the venue to see if is suitable for a group of children?
• What dates they can accommodate a group of children?
• Who would lead the group and who would help supervise it?
• What is the cost and who would pay for the outing?
• Risk assessment and exploratory visit.

Outings Proposal

• Meeting with the Headmaster, The EYFS Co-ordinator and the outings leaders to discuss the
details of the outing. This will include the proposed date, risk assessment, emergency
procedures, transport, insurance, costs and staffing.

Risk Assessment
The following factors should be taken into consideration when assessing the risks.
• The type of outing and the level at which it is being undertaken.
• The location, routes of travel and modes of transport.
• A first aider must always be present on any outing.
• The competence, experience and qualifications of the supervisory staff.
• The ratios of senior staff and carers to children.
• Seasonal conditions, weather and times of the visit.
• Emergency procedures.
• How to cope when a child becomes unable or unwilling to participate.
• The need to monitor the risks throughout the visit.

First Aid

A first aider must always be present on any trip.
The minimum first-aid provision for an outing is;

• A suitable stocked first aid box.
• A person appointed to be in charge of first aid arrangements.

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Rasami British International School is committed to safeguarding and promoting the welfare of students
and expects all staff and volunteers to share this commitment. It is our aim that all students fulfil their potential.