Page 3 - EYFS Educational and Off-Site Visits Policy 2021 2.02 p.m.. 19th January 2021

They should:
1. Follow the instructions of the group leader and help with control and discipline.
2. Consider stopping the visit or activity, notifying the Headmaster if they think the risk to the
Health and Safety of the children in their charge is unacceptable.
3. Be aware of any children who require closer supervision, such as children with special
educational needs.

Early Years Practitioners
Early Years Practitioners, inclusive of volunteers on the outing should be clear about their roles and
responsibilities. They should:
1. Ensure the Health and Safety of everyone in their group.
2. Follow the instructions of their outings leader and room leaders and help with control and
discipline.
3. Inform the outings leader or room leader if concerned about the Health and Safety of the
children at any time during the visit.

Parent / Carer Supervision
Outings are an important and essential part of the Early Years Curriculum, and in order to make these
possible we may require parents/carers to accompany us. For planned outings requiring parent/carers
help, details of the outing will be sent to the parents. We can then ensure that the outing can take place
with enough staff, parents and carers. Parents/ carers should be carefully selected and will be known
to the Headmaster. All adults must understand their roles and responsibilities at all times.

Adult : child Ratios
We adhere to the correct child ratios for outings. For off-site activities, the ratios will never be less than:
• Early Years Nursery - 1 adult for every 4 children;
• Early Years Reception – 1 adult for every 5 children
• However we try to work with 1: 3 for Nursery and 1:4 for Reception.
Consent
For planned routine outings when the child enters the school we use a generic consent form signed by
parents at the beginning of each academic year.

Use of vehicles
When planning an off-site activity using vehicles, records of vehicles and drivers, including licenses,
MOT certificates and business use insurance are checked.
If a vehicle is used for outings the following procedure will be followed:
1. Ensure seat belts, child seats and booster seats are used.
2. Ensure the maximum seating is not exceeded.
3. All children will be accompanied by a registered member of staff.
4. No child will be left in a vehicle unattended.
5. Care to be taken when getting into or out of a vehicle.

In the event of a child being lost, the lost child procedure will be followed.
Any incidents must be recorded in writing.

Outings Checklist
1. Children in appropriate uniform if applicable.
2. Wristbands with school’s name and phone number on.
3. Changing bag, nappies, disposable gloves etc.
4. Change of clothing for children.
5. Rubbish bags.

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Rasami British International School is committed to safeguarding and promoting the welfare of students
and expects all staff and volunteers to share this commitment. It is our aim that all students fulfil their potential.