Page 15 - E-Safety Policy 2020 19 Jan 2021

• Pupils may only use school approved accounts on the school system and only under direct teacher
supervision for educational purposes
• E-mails created or received as part of your school job will be subject to disclosure in response to a

request for information under the Freedom of Information Act 2000. You must therefore actively
manage your e-mail account as follows:
• Delete all e-mails of short-term value
• Organise e-mail into folders and carry out frequent housekeeping on all folders and archives
• All pupil e-mail users are expected to adhere to the generally accepted rules of responsible online
behaviour particularly in relation to the use of appropriate language and not revealing any personal

details about themselves or others in e-mail communication, or arrange to meet anyone without
specific permission, virus checking attachments
• Pupils must immediately tell a teacher/ trusted adult if they receive an offensive or upsetting e-mail
• Staff must inform (the E-Safety co-ordinator or member of the senior leadership team) if they receive

an offensive e-mail
• Pupils are introduced to e-mail as part of the Computing Programme of Study
• However you access your school e-mail (whether directly, through webmail when away from the
office or on non-school hardware) all the school e-mail policies apply

Sending e-mails

• If sending e-mails containing personal, confidential, classified or financially sensitive data to external
third parties or agencies, refer to the Section
• E-mailing Personal, Sensitive, Confidential or Classified Information
• Use your own school e-mail account so that you are clearly identified as the originator of a message
• Keep the number and relevance of e-mail recipients, particularly those being copied, to the minimum
necessary and appropriate

• Do not send or forward attachments unnecessarily. Whenever possible, send the location path to the
shared drive rather than sending attachments
• School e-mail is not to be used for personal advertising

Receiving e-mails
• Check your e-mail regularly

• Never open attachments from an untrusted source; Consult your network manager first

E-mailing Personal, Sensitive, Confidential or Classified Information: Where your conclusion is that e-
mail must be used to transmit such data:
Exercise caution when sending the e-mail and always follow these checks before releasing the e-mail:

• Verify the details, including accurate e-mail address, of any intended recipient of the information
• Verify (by phoning) the details of a requestor before responding to e-mail requests for information
• Do not copy or forward the e-mail to any more recipients than is absolutely necessary
• Do not send the information to any person whose details you have been unable to separately verify

(usually by phone)
• Send the information as an encrypted document attached to an e-mail
• Provide the encryption key or password by a separate contact with the recipient(s)
• Do not identify such information in the subject line of any e-mail
• Request confirmation of safe receipt

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Rasami British International School is committed to safeguarding and promoting the welfare of students
and expects all staff and volunteers to share this commitment. It is our aim that all students fulfil their potential.