Page 14 - E-Safety Policy 2020 19 Jan 2021

• Leadership have identified relevant responsible persons as defined in the guidance documents on
the SITSS website (available - http://www.thegrid.org.uk/info/traded/sitss/)
• Staff keep all school related data secure. This includes all personal, sensitive, confidential or

classified data
• Staff should avoid leaving any portable or mobile ICT equipment or removable storage media in
unattended vehicles. Where this is not possible, keep it locked out of sight
• It is the responsibility of individual staff to ensure the security of any personal, sensitive, confidential
and classified information contained in documents faxed, copied, scanned or printed. This is
particularly important when shared copiers (multi-function print, fax, scan and copiers) are used

Information Asset Owner (IAO): Any information that is sensitive needs to be protected. This will
include the personal data of learners and staff; such as assessment records, medical information and
special educational needs data. A responsible member of staff should be able to identify across the
school:
• what information is held, and for what purposes
• what information needs to be protected how information will be amended or added to over time

• who has access to the data and why
• how information is retained and disposed of

As a result this the IT manager is able to manage and address risks to the information and make sure
that information handling complies with legal requirements. In the Secondary School, there may be
several individuals, whose roles involve such responsibility.

However, it should be clear to all staff that the handling of secured data is everyone’s responsibility –
whether they are an employee, consultant, software provider or managed service provider. Failing to
apply appropriate controls to secure data could amount to gross misconduct or even legal action.

E-mail: The use of e-mail within most schools is an essential means of communication for both staff
and pupils. In the context of school, e-mail should not be considered private. Educationally, e-mail can
offer significant benefits including; direct written contact between schools on different projects, be

they staff based or pupil based, within school or international. We recognise that pupils need to
understand how to style an e-mail in relation to their age and how to behave responsible online.

Managing e-mail
• The school gives all staff their own e-mail account to use for all school business as a work based
tool This is to protect staff, minimise the risk of receiving unsolicited or malicious e-mails and avoids
the risk of personal profile information being revealed

• It is the responsibility of each account holder to keep the password secure. For the safety and
security of users and recipients, all mail is filtered and logged; if necessary e-mail histories can be
traced. The school email account should be the account that is used for all school business
• The school requires a standard disclaimer to be attached to all e-mail correspondence, stating that,
‘the views expressed are not necessarily those of the school.’ The responsibility for adding this
disclaimer lies with the account holder

• All e-mails should be written and checked carefully before sending, in the same way as a letter written
on school headed paper

Page 13 of 17
Rasami British International School is committed to safeguarding and promoting the welfare of students
and expects all staff and volunteers to share this commitment. It is our aim that all students fulfil their potential.